This could mean, for example, you name the PDF "bank-statement-6-18" which indicates it is a bank statement, and the numbers indicate the month (June) and the year (2018). What I mean by "naming conventions" is simply the way you name the file name or document name should have some coherence and regularity, and provide you with a bit of context about the document to help you identify it, even without opening it.Īs an example, if you download a PDF copy of your bank statement each month as it becomes available, you can help yourself find all of these bank documents, and identify each month more easily, if you consistently name them something similar, which also includes the date within the file name. One of the keys to organizing and later finding the computer files that you've stored on your computer, so you can reference or review them when you want or need to, is to use naming conventions for both the individual files, as well as for the digital folders those files are stored in. Naming Conventions For Files & Folders Are Important To make sure it's easy to find things within your digital file cabinet you'll want to group similar and like items together, create categories (folders) and sub-categories (sub-folders) that make sense to you to "file" the digital documents in, and name the folders and files in ways that you can remember and that are intuitive to you. Your computer is basically a digital file cabinet, and therefore many of the same rules that apply to organizing your files within your home filing system also apply to this digital filing cabinet. Your Computer Is Like A Digital File Cabinet However, to the extent you need to save some of these computer files or digital documents for tax purposes, or other legal or financial reasons, you can check this cheat sheet explaining how long you should keep various types of documents to give you guidance of what should be saved.ĭelete what is obviously digital clutter immediately, and then as you organize what's left in later steps for this mission, if you come across more that can be deleted you can do it at that time. The same rules apply to decluttering computer files as to decluttering paper, in that most of it you get to decide if you should keep or not, based on what you know you want, need and often reference. You can declutter (or since this is digital, in this case that means delete) duplicate files, old draft versions of documents that have a superseding version of the document, or things you don't want to read anymore, such as ebooks or PDFs you received but no longer find relevant or interesting. Today's Declutter 365 mission is to declutter computer files, and then organize the ones you've got left, on your home computer hard drive or in the document files you keep on the cloud.Īs always, the first step in the process is to declutter, because there's never any use in organizing something you no longer need.
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